How to Bring Your Airtable Workspace Under Your Company Plan
You set up an Airtable workspace before you had a company plan. You built out the base, invited your team, and got everything working. Then your company started paying for Airtable. You transferred the workspace to your work account, but it still shows as free or external.
The reason is that Airtable plans attach to workspaces, not to users. Transferring workspace ownership to a different user does not change which plan the workspace is on. The workspace stays on whatever plan it was already on.
Why This Happens
Understanding how Airtable plans attach to workspaces makes the fix clear. When a company purchases an Airtable plan, that plan is attached to a specific workspace owned by the company. Bases inside that workspace get the plan's features. Bases in other workspaces, even if owned by employees, are not covered.
Moving a base or workspace to a different user's account does not move it under the company plan. The plan stays where it was applied.
The Fix: Move Your Bases Into the Company Workspace
The correct approach is to move your bases into the workspace that the company plan is attached to, not just to a different user account.
If your team members are base-level collaborators
If the people who work with your base were invited at the base level (they access a specific base, not the whole workspace), you can move the base directly without disrupting their access.
- Click the three dots next to your base name in the Airtable home screen
- Select Move base
- Choose the company workspace as the destination
The base moves into the company workspace, picks up the company plan features, and base-level collaborators retain their access automatically. Nothing changes for them except the base is now on the paid plan.
If your team members are workspace-level collaborators
If collaborators were invited at the workspace level (they have access to all bases in the workspace), moving just the base leaves them with access to the old workspace but not the new one.
In this case, you have two options:
Option 1: Move the base and re-invite workspace collaborators Move the base into the company workspace, then re-invite your team as collaborators to the company workspace. This is a one-time admin task. Once done, everyone works from the same company workspace on the company plan.
Option 2: Ask your company to upgrade the existing workspace If moving bases is disruptive, an alternative is to ask your company's Airtable admin to upgrade your existing workspace to the company plan. On Business plans, additional workspaces can be brought under the same billing umbrella without requiring bases to move. Your workspace stays where it is, all collaborators remain untouched, and it comes under the company plan.
This requires your company's Airtable admin or workspace owner to take action, so whether this is practical depends on your organisation's setup.
What Happens to Automations and Integrations When You Move
Moving a base preserves all base IDs, table IDs, and field IDs. Automations, external integrations (Make, Zapier, Fillout, API connections), and form links all continue working after the move. Nothing needs to be reconfigured.
The only things to check after moving are automation connections that are tied to a specific user's email account (like Gmail or Outlook send actions). If those were connected under the old workspace owner's account, they may need to be re-authenticated under the new workspace owner. See how to transfer an Airtable base to another account without breaking anything for the full checklist.
After Moving: What Changes
Once the base is inside the company workspace on a paid plan:
- Record limits increase to the company plan's tier (50,000 on Team, 125,000 on Business)
- Automation run quotas increase
- Plan-specific features like field permissions, sandbox, and extended snapshot retention become available
- Billing for collaborators in that workspace falls under the company's invoice
The base structure, data, and all connections remain unchanged.