How to Collect E-Signatures in Airtable

Airtable does not have a native signature field. To collect a signature, connect a form builder or an e-signature service to your base.

The right option depends on what the person is signing. Use Fillout when the signature is part of a form. Use a dedicated e-signature service when you already have a contract or other document that needs to be signed and returned.

Airtable e-signature workflow showing a document sent, signed online, and saved back as a PDF

Use a form when you are collecting information

This works well for permission slips, waivers, applications, and other forms where the person enters information and signs at the end.

Create an Attachment field in Airtable called Signature. Then create the form in Fillout, connect it to your Airtable table, and add the fields you want people to complete.

Add Fillout's Signature field to the form and map it to the Signature attachment field in Airtable. When someone submits the form, their answers and signature are saved to the same Airtable record.

If you also need a copy of the completed form as a PDF, create that document after the submission and save it in a second attachment field such as Signed document. For a workflow that creates PDFs from Airtable records, see how to create PDFs from Airtable records and attach them back automatically.

Use an e-signature service for an existing document

Use this option when you already have a contract, proposal, lease, or agreement that someone needs to review and sign. A service such as eSignatures.com can send the document, collect the signature, and return the completed file.

The signing service sends the document to the recipient, collects the signature, and records the signing status. Connect it to Airtable so the record can store the signing link, status, signed date, and completed document.

Add fields such as:

  • Document to sign: the original file
  • Signing status: Draft, Sent, Signed, or Declined
  • Signed document: the completed PDF
  • Signed at: the date and time it was completed

Start the process when a record reaches a status such as Ready to sign. When the document is completed, update the same Airtable record with the new status and signed file. The exact steps depend on the e-signature service you choose, so use its Airtable integration, API, or webhook instructions.

A signature image is different from a signed document

Fillout can save a drawn, typed, or uploaded signature as an image attachment. That is useful when someone is signing a form or confirming that they agree to something.

If you need signing order, reminders, identity checks, or a detailed audit trail, use a dedicated e-signature service. It is built for sending documents and recording the signing process, while a form signature is simply one of the values collected with the submission.

Once the completed document is back in Airtable, you can send it from an automation. See how to email a PDF attachment from Airtable.