How to Collect E-Signatures in Airtable

Most of the time Airtable forms are enough. You collect details like name, email, phone number, and everything goes straight into your base.

But sometimes you need a signature. Maybe you are sending out credit card authorization forms and you want a signed copy for your records.

Or you are running a program where parents have to sign permission slips or enrollment agreements.

And in other cases it is not a form at all. It is a contract you already have and you need someone to sign it and have the signed version linked back to the right record in Airtable.

The way you do it right now is very manual. You email a form or a contract as a PDF to someone. They print it, sign it, scan it, and send it back by email.

Then someone on your team uploads that signed file into Airtable. It gets the job done, but it takes time and effort every single time.

What you really want is for this step to be automated. A form that includes a signature field. A document that can be signed online with the signed copy going straight into Airtable.

The problem is Airtable does not have a signature field built in. You would need to use an extra tool for this.

Let’s look at the options to do it.

1. Use Fillout Forms

If you are collecting responses in a form and also need signatures, the best option is to use Fillout. It connects directly to Airtable and is simple to set up.

You build the form in Fillout, add a signature field, and whenever someone submits it, the data is saved in Airtable right away. The signature itself is stored as an image attachment alongside the rest of the form data.

This way, you always have a complete record without any extra steps.

The nice part is that Fillout is not just about signatures. Airtable forms have a lot of limits, and Fillout removes many of them. You can update existing records, send a copy of the filled form, add conditional logic, and more.

For most people, it quickly becomes the go-to form tool because it covers everything Airtable’s native forms are missing.

2. Use eSignatures

If you are not looking to collect responses in a form and only need a way to sign contracts, the best option is to use eSignatures.

You simply upload your contract, mark where the signatures are needed, and send it out. The recipient can sign online in just a few clicks, and you receive the signed copy right away.

The pricing is also very straightforward. There are no monthly fees and no seat-based charges. You only pay for the contracts you send. If you send ten contracts, you pay for ten. If you send none in a month, you pay nothing.

eSignatures also provides strong API support, which makes it easy to integrate with Airtable. You can connect it through no-code tools like Make, Zapier, or n8n to automate the entire process.

Contracts can be sent directly from Airtable, and once they are signed, the completed PDF is uploaded back into Airtable and attached to the correct record automatically.

To summarize, use Fillout if you need forms with signatures, or choose eSignatures if you just need contract signing. Both tools are excellent and make the process simple.