How to See Who Has Access to an Airtable Workspace, Base, or Interface
Need to check who can access your Airtable data? Start with the workspace, then check the base and interface.
Airtable keeps these lists separate, so the same person can appear in more than one place.
Check Workspace Access
Open the workspace from the left sidebar. Open its settings and select Collaborators or Add or manage workspace collaborators.
Anyone listed there can access the bases in that workspace. Their workspace permission decides what they can do.
| Permission | What it allows |
|---|---|
| Read-only | View data without making changes |
| Commenter | View data and leave comments |
| Editor | Edit records and work with views |
| Creator | Create bases and change their structure |
| Owner | Manage the workspace, billing, and collaborators |
Read-only collaborators are not billed on Airtable's paid plans.
Check Base Access
Open the base, click Share, and select the option to manage access.
This shows who has direct access to the base and who can access it through the workspace.
| Permission | What it allows |
|---|---|
| Read-only | View the base without making changes |
| Commenter | View records and leave comments |
| Editor | Add, delete, and edit records |
| Creator | Change the base structure and edit records |
If someone has access through the workspace, changing their direct base permission does not reduce that access. Change their workspace access first if they should use only one base.
Check Interface Access
Open the interface and click Share to see who can use it.
An interface can be shared in three ways:
| Access type | What the person can do |
|---|---|
| Workspace or base access | Use the interface and open the base at their assigned permission level |
| Interface-only access | View, comment, or edit through the interface without opening the base. Available on Team, Business, and Enterprise Scale. |
| Public interface page | Open a read-only page with the link. The person is not added as a collaborator. |
If a client should see only their own records, add a Client or Email filter and test the interface before sharing it. Make sure the client does not also have workspace or base access, because those permissions let them open the base and its other records.
See How to Restrict User Access by Table, Field, or Row in Airtable for more examples.
Stop Someone From Editing a Field
Want someone to edit records but not one particular field? On Team, Business, and Enterprise Scale, open the base's grid view, click the arrow next to the field name, and select Edit field permissions.
Choose who can edit the field. The field stays visible to people who can already see the base or interface, but they will not be able to change its value.
Remove Access
Remove access from the place where it was given:
| Access type | Where to remove it |
|---|---|
| Workspace | Open workspace settings, choose Collaborators, select the person, and remove them. |
| Base | Open the base, click Share, select the direct collaborator, and remove their access. |
| Interface | Open the interface, click Share, and remove the interface-only collaborator. |
Removing someone from the workspace does not remove their direct access to a base. If they were invited to that base separately, open the base, click Share, and remove their access there too.
Business and Enterprise Scale admins can also review users and interfaces from the admin panel.
For a client-facing setup, 6 Ways to Share Airtable Interfaces with Clients explains the main sharing options.