How to Send a Confirmation Email After an Airtable Form Submission

Airtable can show a message after someone submits a form, but that message stays on the form page. If you want the person to receive an email, collect their email address and send it with an Airtable automation.

I’ll use an event registration form as the example. Someone submits their name, email address, and the event they want to attend. Airtable creates the registration record, then sends a short confirmation to the email address they entered.

Airtable form submission sending a confirmation email to the submitter

Ask for the submitter's email address

Add an Email field to the table that receives the form submissions. Give it a clear name such as Email address, add it to the form, and make it required.

The automation will use this field as the recipient's address. This works for both public forms and forms shared with people who already have Airtable access.

If you do not want people to type their email address, turn on See who submitted a response instead. They will need to sign in to Airtable, and Airtable will save their information in a Created by field.

Send the confirmation with an automation

After the form creates a record, an automation can send the confirmation email.

  1. Open the base and click Automations.
  2. Add the When a form is submitted trigger and select the form.
  3. Add a Send email action.
  4. In To, insert the form's Email address field.
  5. Add a subject and write the message. Use the field picker to include values such as the registrant's name and event.
  6. Test the automation with a real form submission, then turn it on.

For this example, the email could say:

Thanks, [Name]. Your registration for [Event] has been received.

The automation can also send a copy of selected answers in the message. Add only the fields the person needs instead of including every field from the form.

The native Send email action sends from Airtable's mail service. It supports basic Markdown and some HTML, but you cannot use your own sending domain or remove Airtable's email branding.

If the form is public and the recipient is not an Airtable collaborator, the workspace needs a paid plan. On the Free plan, this action can email verified collaborators in the base, not arbitrary addresses collected from a public form.

Let people request a copy of their answers

If you do not need a custom email, Airtable's form builder has a simpler option on paid plans: Allow people to request a copy of their responses.

This lets the submitter ask Airtable to send them a copy of what they entered. Use the automation when you want to control the message, include selected fields, or send the email automatically after submission.

Use another form tool for a branded email

If the email needs a branded layout, a PDF attachment, or more control over what happens after submission, use a form tool such as Fillout. It can send the form response to Airtable and handle the confirmation email as part of the form workflow.

If your workflow already runs through Make, you can use it to send the message through Gmail, Outlook, or another email service. This is useful when the email must come from your own domain or trigger other steps after the form is submitted.

For appointment registrations, see how to send confirmation emails from Airtable with calendar links.